Hearth’s Warming Competition update

Back in November 2019, we asked people to create a creative piece using the prompt “Britannia spreading Hearth’s Warming cheer!” in one of three different ways:

  • Artwork (two categories: children up to the age of 12, and adults)
  • Photography
  • Writing a short fan fiction, drabble or poem (no more than 500 words)

Sadly we didn’t receive any written entries, however we’re blown away by all of these amazing entries! See them all over on our Facebook page here (no Facebook account required to view).

As we’ve been a little late in administering the competition, rather than selecting winners, we’ll include all entries on a page in the UK PonyCon 2020 con book.

Congratulations to all entrants and thank you for taking part!

Recruiting events assistants

We’re looking for events assistants to join our team. Could that be you?

Events assistants help with all of the lovely events on our schedule. From the panels and presentations to the crafts and music events, these are the people who make them all happen.

We have openings for specialised Events Assistant positions, where you’ll focus on particular types of events:

  • Children’s and Crafts Event Assistant
  • Karaoke and Games Events Assistant
  • Contributor Support Events Assistant
  • Music Events Assistant

If you’re not sure which one to apply for or are interested in multiple, we’re also accepting general applications – just let us know your preferences if you have any.

Please remember that these are unpaid volunteer roles and the minimum age to apply is 18 years old.

Further information about the roles, requirements and the application process can be found on the Volunteer page of the website. You can also contact us if you’d like to talk about the opportunities before submitting an application.

We look forward to hearing from you!

Introducing the UK PonyCon 2020 Committee

We’re pleased to introduce the UK PonyCon 2020 Committee, who will be planning your next UK PonyCon.

  • Chair: Maz
  • Vice-Chair and Arts and Design Lead: Sparkler
  • Treasurer: Jez
  • Stalls and Merchandise Lead and Volunteering Co-Lead: Metaphor
  • Events Lead and Volunteering Co-Lead: Midnight Dynasty
  • Events Assistants:
    • Amlaur
    • Bubblestar
    • Elise
    • Irish O’Conner
    • Sarahthrel
    • Vikki

You can get to know more about them on the Meet the Committee page of the website.

At this time we’re saying goodbye to Guiding Breeze, who has officially served as treasurer for the past three years, however unofficially has worn many other hats including accessibility lead, merchandise lead, social media assistant, stalls lead, ticket sales lead and website assistant. We’re very grateful for all of her contributions over the years and wish her the best of luck for her future endeavours with all of the spare time she’s getting back!

Finally, we’re recruiting for a Marketing Lead and several Events Assistant positions – find out more about the roles and how to apply on the volunteering page.

Now accepting applications for Marketing Lead committee position

Preparations for UK PonyCon 2020 are underway, and as part of this we review the team who will make it happen.

We have one new opening on the committee this year. Whilst we have a number of committee members changing roles (which we will announce once the role below has been filed) we have an opening for what we are now branding our Marketing Role.

Applications for the position are now open and will close at 7pm on Friday the 27th December 2019. Find out more about the role and how to apply below.

This role not for you but still want to help? There will be plenty more volunteering opportunities throughout the year and at the convention, so keep your eye out for these once we announce further details of UK PonyCon 2020.

Marketing Lead

As Marketing Lead, you will be responsible for marketing UK PonyCon, managing our online presence and responding to enquiries through multiple online channels. This is a rebranding of the previous role of “communications lead” as we are looking for somebody to proactively assist with the ongoing promotion of the convention and community engagement.

You will manage our social media profiles and online presence, particularly our Facebook page, Facebook group, Twitter, YouTube, website and email newsletter. You will work with other members of the team, particularly the Chairperson, Events Lead, Treasurer and Arts Lead, to plan and write content to communicate important news, maintain and grow interest in the event, and reply to queries from the public received through these channels.

You will research advertising opportunities to help more people discover our event. At times this will involve discussion with media outlets on a national and local level, press organisations within the My Little Pony community and events similar to ours worldwide.

You will organise the annual post-event feedback survey(s) and analyse the results. You may be called upon to review results of past surveys to inform decisions for the next event.

You will report to the Chairperson and may have volunteers reporting to you, such as marketing assistants and photographers. You will be involved at all stages of the convention: during the planning, at the convention and afterwards.

Past experience managing social media profiles for organisations or in a public-facing role would be highly advantageous although not mandatory.

This role will require frequent online access to our social media, as well as checking in to the forum and discussion groups to take part in discussions for planning the event.

All applicants must be over 18 years of age at the time of making the application and have no unspent criminal convictions (excluding traffic offences). Applicants must have attended at least one UK PonyCon and prior experience of volunteering at the convention is a bonus.

All roles are volunteer roles and unpaid. Please also refer to our Volunteer Agreement for what we expect of you and what you can expect of us.

Please do not post on social media or forums that you have made an application. All applications will be dealt with in the strictest confidence. The appointments will not be announced publicly until after the application deadline has passed and all formalities have been completed.

How to apply

Applicants should prepare a short CV and personal statement outlining why they believe they are suited for the role and any relevant skills or experience. This should be sent to volunteer@ukponycon.co.uk before 7pm on Friday the 27th December 2019. An acknowledgement email will be sent within two working days to confirm that we’ve received your application.

Relevant details of the application will be shared with the continuing committee members. In some cases, the committee may request further information from an applicant by email before making a decision on whether to make an offer. Final decisions will be sent out no later than Sunday 19th January 2020. Therefore, please ensure all email inboxes are monitored to allow for prompt replies.

What does UK PonyCon spend its money on?

We announced last month that UK PonyCon 2019 raised a record amount for charity, and that includes an amount as surplus from the convention budget. But where does the surplus come from?

Whilst it wouldn’t be appropriate to list all the details of what we spend our money on, we thought we would share a rough guide on how the UK PonyCon budget breaks down. Its an average cost of a few events just as an overall guide to the conventions finances.

We also thought it was a good time to remind everybody that the committee, and other volunteers, are not paid for running the convention. Please bare this in mind as whilst you are eager for details of UK PonyCon 2020, we have to organise this around our other commitments.

Diagram showing how UK PonyCon spends its money
Diagram showing how UK PonyCon spends its money (click to enlarge)

Hearth’s Warming competition now open!

A Britannia the Sea Pony plushie sitting in a Christmas tree.
Britannia at Hearth’s Warming

Grab your paint brushes, steady your camera, or get ready to write! Our Hearth’s Warming Competition is starting again!

Britannia has been busy putting up her tree with her friends and now she needs your help spreading festive cheer!

To help her do this we would like you to create a creative piece Using the prompt “Britannia spreading Hearth’s Warming cheer!”. This can be done by one of three different ways!

  • Artwork (two categories: children up to the age of 12, and adults)
  • Photography
  • Writing a short fan fiction, drabble or poem (no more than 500 words)

This will be a “just for fun” competition, but each entry will be highlighted on our social media. We will endeavour to include the winners from each category will also be in our UK PonyCon 2020 con book, space permitting.

Please email your entries to Bexi at events@ukponycon.co.uk along with the name which you would like published with your piece, what category you are entering, and if you have a art, gallery or social media link to include in the description.

Entries open from today through to the 14th of December with the winners announced shortly after!

Britannia is so excited to see how creative everyone is!

UK PonyCon 2019 Charity Total and Auction Items

We are very pleased to announce that thanks to the wonderful generosity of everyone at UK PonyCon 2019, we are able to make a total donation of £11,000 to the Riding for the Disabled Association (RDA)!

The Grand Charity Auction raised a record £5,834! To this we add in the donation element from our VIP/Supporter tickets, the monies from the tombola and things in a jar, HQG1C sales and, as we are a not-for-profit event, we have rounded the amount up to this UK PonyCon record figure. Thank you to everyone who helped raise this amazing amount!

Below is a complete listing of all the auction items, a staggering 79 donations this year!

  1. We Love Fine Rarity Chibi with custom props – Donated by J D & Micro
  2. We Love Fine DJ Pon3 Chibi with custom props – Donated by J D & Micro
  3. We Love Fine Twilight Sparkle Chibi with custom props – Donated by J D & Micro
  4. We Love Fine Flutterbat Chibi with custom props – Donated by J D & Micro
  5. We Love Fine Derpy Chibi with custom props – Donated by J D & Micro
  6. We Love Fine Chrysalis Chibi with custom props – Donated by J D & Micro
  7. We Love Fine Discord and Flutterfly Chibi with custom props – Donated by J D & Micro
  8. We Love Fine Pinkie Pie Chibi with custom props – Donated by J D & Micro
  9. We Love Fine Derpy in a bell jar – Donated by J D & Micro
  10. 2012 San Diego Comic Con Exclusive Derpy – Donated by J D the fox
  11. Guardians of Harmony Celestia & Nightmare Moon – Donated by Streamline and anonymous
  12. Signed MLP Seapony Funko Pops – Donated by Guiding Breeze
  13. Thirteenth Dr Pony Artwork – Donated by Natalie Sharp
  14. “The Princesses” two necklace set – Donated by Guiding Breeze
  15. Pirate Brit Knitted pony – Donated by Knitted Stable
  16. Original UK PonyCon Britannia artwork – Donated by Sparkler
  17. My Little Pony the Movie – Sparkly Poster
  18. My Little Pony the Movie – Stand and poster – Donated by Kieran O’Donovan
  19. MLP G4 Toys and books – Donated by Silver Gunner
  20. Aquatic Shadow King Sombra Canvas – Donated by Chaos Mauser
  21. Original My Little Pony Generation 1 show sketch – Donated by Bexi
  22. Original My Little Pony Generation 1 show sketch – Donated by Bexi
  23. Seapony Britannia Print – Donated by JD Studios
  24. Rare Pony Mania Maud Rock Pie Figure – Donated by Sophie Rolf
  25. “where is the mint” artwork – Donated by Stew-art
  26. MLP Comic #2 with original art – Donated by Guiding Breeze
  27. Set of eight signed MLP Trading Cards – Donated by Guiding Breeze
  28. MLP Pin Collection – Donated by  Studio BMFC
  29. Iron Fist My Little Pony Dress (Size Small) – Donated by BubbleStar
  30. Mane 6 cake shenanigans artwork – Donated by Beamy
  31. “Untitled Pony Game” sign – Donated by StormBlaze
  32. Britannia resin globe with microlights – Donated by Librase
  33. 2019 Griffish Isles VIP pack – Donated by Librase
  34. Signed “Bronies” Blu-Ray and DVD – Donated by anonymous
  35. Signed M.A. Larson Print – Donated by Ocean Whirlpool
  36. HQG1C Britannia with custom light up base – Donated by pinkkittywinks – shadowonthemoon
  37. IDW Comic collection (105 comics) – Donated by a kind anonymous person
  38. Extra Large Fursuit Bandana – Donated by FishPish Studios
  39. Trixie Dragon Costume Head – Donated by Shannon
  40. Crystal Pony Custom – Donated by RainbowWings
  41. “Wish you were (t)here” Bronycon 2019 – Donated by Luna’s Auditor
  42. “Persombra” Artwork – Donated by Chaos Mauser
  43. Colouring Book and Markers – Donated by Paintkitty Stall
  44. Box of handmade jewellery – Donated by Jeanies Gems
  45. Where in Equestria is Rarity Belle? artwork – Donated by RapidSnap
  46. Discord Guardians of Harmony & two EqG – Donated by Maple leaf
  47. Acrylic Painting and signed greeting cards – Donated by Caz
  48. Fold over handbag – Donated by Sockjens/Ponebooth
  49. BronyCon 2018 Pack – Donated by our friends at bronycon
  50. Baby Item Bundle – Donated by Knitted Stable
  51. Season 2 Promo Posters – Donated by Nathan & Elise
  52. Last Bronycon Badges – Donated by Mad Munchkin
  53. Firefly G1 art print – Donated by Mad Munchkin
  54. “My Pretty Pony” print signed by Bonnie Zachere – Donated by Mad Munchkin
  55. MLP Movie inspired Seapony Banner – Donated by Stew-art
  56. Britannia Seapony Banner – Donated by Shiba Roll
  57. Griffish Isles Flag – Donated by our friends at the Griffish Isles convention
  58. Tails of Equestria Starter Set – Donated by RiverHorse
  59. McDonald Bag Mask – Donated by James
  60. Bidding Madness Comic – Donated by RapidSnap
  61. Gummy Cross-stitch – Donated by Vikki
  62. Rainbow Dash Cross-stitch – Donated by Vikki
  63. Pinkie Pie Cross-stitch – Donated by Vikki
  64. Derpy Cross-stitch – Donated by Vikki
  65. Rarity Cross-stitch – Donated by Vikki
  66. Britannia Original Art – Donated by SweetPea and Friends
  67. Rainbow Dash Titanium Necklace – Donated by My Little Ties
  68. MLP Movie Posters – Donated by Brian Random VA / Random Select
  69. Bronycon 2019 Exclusive Prints – Donated by Mad Munchkin
  70. Hand Drawn Chrysalis Drawing – Donated by Greenfly
  71. MLP Promenade Framed Print – Donated by Milse Culligan
  72. UK PonyCon Banner – Donated by UK PonyCon
  73. UK PonyCon Banner – Donated by UK PonyCon
  74. UK PonyCon Banner – Donated by UK PonyCon
  75. Seapony Wooden Stand – Donated by BubbleStar
  76. Seapony Wooden Stand – Donated by BubbleStar
  77. Stranger Things Applejack – Donated by Bexi
  78. PrinceWhatever Poster – Donated by PrinceWhatever