Volunteering

UK PonyCon is run by a team of volunteers. There’s a huge range of available roles, however for now we’re focusing on finding people for the roles below:

Information relevant to all roles

All applicants must be over 18 years of age at the time of making the application and have no unspent criminal convictions (excluding traffic offences). Applicants must have attended at least one UK PonyCon and prior experience of volunteering at the convention is a bonus.

All roles are volunteer roles and unpaid. Please also refer to our Volunteer Agreement for what we expect of you and what you can expect of us.

Please do not post on social media or forums that you have made an application. All applications will be dealt with in the strictest confidence. The appointments will not be announced publicly until after the application deadline has passed and all formalities have been completed.

Events Assistant

As an Events Assistant, you will be a member of the UK PonyCon Events Committee and you will assist the Events Lead in making sure that we have an exciting and packed events timetable which fits the 2020 theme of SpookyCon and caters for all attendees. In the run up to the convention you’ll need to think of new and exciting events for us, supporting the team and organising everything needed for those events including preparing requirements for volunteers and equipment. As part of your role you may be required to organise panels and look after our contributors.

On the weekend itself, you’ll help to supervise events, ensuring that the schedule is executed smoothly. You will have some downtime but it is expected for you to attend your scheduled events, attend the Friday evening set up and the Sunday night take down.

We ask you to be online regularly and participate in our staff Discord server, where we discuss the convention. We hold monthly online meetings for the Events Team, which you’ll be expected to attend. If you can’t attend a meeting, we’ll ask for a written report instead.

You may be needed to assist the Events Lead in replying to emails on the email account.

How to apply

Applicants should prepare a short CV and personal statement outlining why they believe they are suited for the role and any relevant skills or experience. This should be sent to volunteer@ukponycon.co.uk, clearly stating the role that your are applying for. An acknowledgement email will be sent within two working days to confirm that we’ve received your application.

Relevant details of the application will be shared with the continuing committee members. In some cases, the committee may request further information from an applicant by email before making a decision on whether to make an offer. Please ensure your email inbox is monitored to allow for prompt replies.