Stalls

UK PonyCon would be nothing without the amazing stallholders and their stalls. Every year we have many stalls selling a huge variety of pony goodies.

At UK PonyCon 2026, we expect to have around 60 to 80 stalls each day. In addition to these, we will welcome selected other conventions and the Riding for the Disabled Association. Finally, don’t forget to check out the UK PonyCon merchandise stall.

Items on sale will include:

• Brushables and ponies of all generations

• Plushies

• Figurines and sculpts

• Clothing and accessorises

• Original art and prints

• Licensed merchandise

• Games and accessories

• And of course our own UK PonyCon merchandise!

The stalls area is open from 10:00 until 18:00 on Saturday 31st October 2026 and from 10:00 until 17:00 on Sunday 1st November 2026. The stalls area is not open on Friday 30th October 2026.

Are you interested in being a stallholder at UK PonyCon? Scroll down for more information.

Stalls plan

Stalls will be located in the sports hall of the Queen Elizabeth II Diamond Jubilee Leisure Centre. Access is via the rear fire exit, near to the entrance to The Venue@DMU, the other building hosting UK PonyCon 2026, and will be clearly signposted. This is a large, open-plan, step-free space. See the venue map for its location in relation to the convention as a whole. A detailed plan of the stalls area will be published nearer the time of the convention.

List of stalls

Please note that sometimes confirmed stalls cancel their attendance, and we will not refund attendee tickets for this reason. Links below are supplied by the stallholders and take you to websites outside of the control of UK PonyCon, and UK PonyCon is not responsible for their content.

A list of stalls will be published here as they confirm their attendance.

Trade at UK PonyCon 2026

Stalls at UK PonyCon 2026 are allocated using an application process. We use an application process to ensure a variety of stalls and to check that your stall is likely to comply with our requirements. During the application, you will be prompted to confirm agreement to our policies - agreement is required for your application to be considered.

You will only be asked to pay if your application is successful. You do not need to pay to apply.

We will open for an initial application period from Sunday 1st March to Wednesday 6th May 2026. Applications received during this time are considered together, not on a first-come first-served basis - there will be no need to rush applications during this period. We will monitor applications as they come in and we may email applicants if we have any questions about the details submitted. Applicants will receive an email from stalls@ukponycon.co.uk between 16th and 31st May 2026, detailing whether they have been successful, and if so, the next steps to confirm your stall and pay via this website (www.ukponycon.co.uk). Payment for stalls is required by 31st July 2026, unless otherwise agreed. Helper tickets and other add-ons for stallholders can be purchased after this date.

Following the initial period, subject to demand and capacity, we may re-open on an ongoing first-come first-served basis, with applications reviewed regularly.

All stallholders must have public liability insurance that covers them as a stallholder for all days that they will be on-site (including Friday if setting up on Friday), and provide evidence of this before arriving. Stallholders will not be permitted to set up their stall if we do not receive evidence of insurance, and refunds will not be issued. Please consider the cost of the insurance policy when deciding whether to apply for a stall at UK PonyCon.

Please be aware that all stallholders must adhere to our stalls policy, which contains further details and terms. Please read this carefully.

Questions about stalls at UK PonyCon should be emailed to stalls@ukponycon.co.uk.

Practical information for stallholders

Important times:

• Friday 30th October 2026

  • 16:00 - 21:00: Setup (for weekend and Saturday-only stalls only - not Sunday-only stalls)

• Saturday 31st October 2026

  • 06:45 - 10:00: Setup (for weekend and Saturday-only stalls only - not Sunday-only stalls)

  • 10:00 - 18:00: Stalls area open for trading

  • 18:00 - 19:00: Saturday-only stalls breakdown and load out

• Sunday 1st November 2026

  • 08:45 - 10:00: Setup

  • 10:00 - 17:00: Stalls area open for trading

  • 17:00 - 20:00: Stalls area closed for breakdown and load out

The Leicester venue has a small private car park that will be used for loading and unloading. Stallholders wishing to arrive by vehicle must book a slot for the car park, so that we can manage the demand for the limited number of spaces. Slots will be time-limited and you must move your car out of the car park as soon as unloading or loading is complete, so that other stallholders can use the car park. You are welcome to return on foot to finish setting up your stall. Further details and booking links will be shared nearer the time of the convention.

Stallholders are invited to join our Discord chat server and receive the Stallholder role, granting access to restricted chat channels where you can ask the organisers questions and chat with other stallholders. You must pay for your stall and join the Discord server before we can assign the role to your Discord account.

All tables measure 1.83m wide by 0.73m deep by approximately 0.76m tall.

Stalls are principally the table(s). We make no guarantees about floor space in front of, behind, or adjacent to the table(s) for use in connection with your stall, such as displaying or storing stock. Aisles in front of and behind stalls must be kept free from obstructions at all times to enable safe access for attendees and stallholders alike. If a stallholder requires extra space for their stall, they must choose the appropriate stall size and pay the appropriate fee. Accessibility requirements are considered separately and we will gladly work with stallholders to understand and accommodate any personal accessibility needs, such as proximity to bathrooms or wheelchair access behind the table - please let us know during the application process, so that we can consider this when allocating stalls within the hall.

Stallholder registration for all stallholders is at the Stalls Help Desk, located at the entrance of the sports hall and will be clearly signposted. We will use a fire exit of the sports hall as the main entrance/exit to the stalls hall for stallholders and attendees. Do not access the sports hall via the main entrance of the Queen Elizabeth II Diamond Jubilee Leisure Centre. See the venue map for further details.

Stall Sizes and Prices

We are pleased to offer many options for stallholders, so that every stallholder finds the right stall for their needs.