Volunteering at UK PonyCon

So, you're considering volunteering at UK PonyCon. I'm sure you have plenty of questions and if you do, you're in the right place! Let's dive right in and start! You'll find all the information you need to know before applying on this page, including the link to the application form.


Why should you volunteer at UK PonyCon?

Volunteering at conventions is a great experience and UK PonyCon is no exception. By volunteering you'll get to work alongside the committee and get first-hand experience of what goes on behind the scenes. There are numerous different roles and ways to help out and each one can be fun and rewarding. Furthermore it's great experience to add to resumes and you can say you helped to make everyone's experience that much better.


Who can volunteer?

Nearly anyone can volunteer at UK PonyCon! We ask that applicants be over the age of 18 on the day of the convention but this will be reviewed on a case by case basis. Whilst advantageous, you don't need to have prior experience or skills in order to volunteer either. You'll also be given full instructions and help with any task you're asked to do!


What will I be expected to do?

Roles at UK PonyCon are as varied as its attendees! We have opportunities in everything from events to merchandising and operations to registration. We try to fit your role around what you're comfortable doing wherever possible so that your experience is as enjoyable as it can be. It's likely that you'll be asked to do a little of everything though. Some more details on the roles available can be found below:

What do I get in return?

To be compliant with all applicable laws, UK PonyCon like any other volunteer organisation is not permitted to reward volunteers in any way for their services. However, this doesn't mean you'll get nothing in return for your help. You get the experience of working at a convention which is both fun and rewarding! If you've been interested in joining the PonyCon committee in the past, volunteering also gives you a great opportunity to meet the people who run it and find out what it's like prior to committee applications opening at the end of the year!

We will also provide volunteers with promotional items, such as T-shirts, badges etc, which may be worn at the volunteer’s discretion to help advertise the convention throughout the year. Volunteers who commit to a full volunteer schedule over the course of the weekend will also have access to the convention during their break periods so you can enjoy the con. As such volunteers do not need a ticket for the day(s) they are volunteering on. In addition, you will also have access to the staff break room which will be full of snacks and serve as a quiet get away if you need some time away from the convention.

What else do I need to know?

There is a volunteer agreement which sets out the responsibilities on either side of our relationship with people who volunteer. It is not legally binding, but gives an outline of our expectations of you, and what you can expect while volunteering with us.


When am I expected to be there?

When you volunteer, we ask that you commit to a certain amount of time helping at the convention. This time will be split into several blocks that will cover different times of the day. More specific details will be available in due course but a full day of volunteering usually amounts to about 5-6 hours separated with break periods. If you do not feel capable of doing this but still want to help out get in touch and we see what we can organise for you.

Further to this we ask that volunteers be available on the Friday evening before the convention. This is so that we can get you kitted out with your volunteer role, cover health and safety and get your familiarised with the building. If you are unable to attend on the Friday evening, we ask you to be at the convention earlier on the Saturday so we can get you briefed and prepared.


How do I volunteer?

So, you've decided to join us? That's great! Volunteer applications are now open and you can apply by following the link below to our application page. If you have any further questions before you apply you can email us at volunteer@ukponycon.co.uk or contact us via our social media pages. We look forward to hearing from you and thank you for your interest and support!

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